Catering Rates & Policies

Rates are updated at the fiscal year and subject to change at that time.

  • All food and beverages served in UW Conference Centers must be purchased from UWCC’s Catering Services.
  • Groups may not hire other catering agencies or carry in food or beverages. Groups will be charged at the equivalent UW Conference Centers’ catering rates for items they have carried in.
  • Food safety guidelines dictate that no food may be released to guests to take outside of the building after an event. Leftover food is donated to the Community Action Coalition.
  • If catering service for attendees is not ordered from UW Conference Centers Centers, please instruct attendees to enjoy a meal at a local restaurant, the Memorial Union, or food cart.
  • In order to meet food-ordering deadlines, all menu choices, including type of service, must be completed two weeks prior to the event.
  • Final counts and catering orders must be guaranteed before noon, one week prior to the event.
  • If cancellations are made at least two full weeks prior to the first day of the event, no cancellation fees apply.
  • No refunds will be made if cancellations are made fewer than two weeks prior to the event.
  • If cancellations are made due to inclement weather, some charges may apply. Please contact our Event Planning and Sales Office for details.
  • If you are a state of Wisconsin group, please ask your event planner about the menu choices we offer that meet state of Wisconsin travel reimbursement rates.
  • Due to fluctuating market conditions, prices are subject to change without notice until commitment date. 
  • The full-day CMP applies to meetings scheduled to end at or after 1:00 pm.
  • The morning AM/Lunch CMP applies to meetings scheduled to end before 1:00 pm.
  • The afternoon PM/Lunch CMP applies to meetings that begin at 11:00 am and end by 4:00 pm.
  • Groups will be charged for all participants, regardless if they are in attendance during lunch.
  • Alcoholic beverage service is available only in conjunction with food service and must be provided and served by catering staff. No outside alcoholic beverages are allowed to be brought into the building.
  • Designated UW Conference Centers staff are required to be present at all times while alcohol is being provided.
  • Alcohol service should never be the main focus of a program, but rather an enhancement. Advertising of the event should not emphasize alcohol service.
  • For all student programs where some attendees will be underage as defined by law, wristbands are encouraged. Bartenders will band and serve only attendees who are of legal drinking age.
  • Sponsoring organizations are responsible for the actions of their guests and must comply with UW Conference Centers alcohol policies. Violations may result in the revocation of the organization’s facility use privileges.
  • UW Conference Centers will limit Charge Bars (open bar to program attendees) to two hours. Exceptions to this policy must be approved by the manager of the respective center.