Our Event Planning Process Makes It Easy
Whether you’re planning a day of meetings for a few dozen or a week-long conference for hundreds, our Event Planners can provide you with the guidance and support you need to host a successful event.
For your convenience, we can book up to two years in advance, according to the size and complexity of your event. Due to high demand, we recommend booking your event as soon as possible. Large, complex events can take months of preparation, while a small meeting can be arranged in just a few weeks.
To get the ball rolling for your event, we suggest that you consider the following details. If you have any questions or would like to tour our facilities, give our Event Planning and Sales team a call at (608) 262-0881 or email us at schedule@pyle.wisc.edu.
PREPARE
Gather contact information for your organization’s event coordinators and billing personnel.
Select a preferred date(s), and estimate the number of attendees.
Estimate your space needs, technical support required, and any accomodations your guests might need.
Consider additional services for your attendees like catering before and during the event and overnight lodging requirements.
CONTACT US
Give us a call at (608) 262-0881 or email at schedule@pyle.wisc.edu.
BOOK THE EVENT
Once you’re ready to book, we will provide a contract outlining the rooms you’ve requested.
2 MONTHS BEFORE
Clients will be contacted by an Event Planner to begin the planning process.
ONE MONTH BEFORE
TWO WEEKS BEFORE
Our Event Planners will work with you to finalize your event agenda, discuss event count estimates, and review any last minute changes. We will work with you on your final event details and create an event planning confirmation for you.
FOUR DAYS BEFORE
Your final catering and audio visual orders are due one week before the event. Changes requested after this date may not be accommodated.
EVENT DAY
Before you arrive, we’ve already prepared your event and checked your room to make sure everything is in place. Throughout the day, you can rely on Pyle Center staff to assist with any immediate questions or concerns.
POST-EVENT
At the conclusion of your event you may receive a follow up survey to provide us with helpful feedback about your experience.
Within two weeks, an invoice will be sent to your organization’s bill-to personnel, designated during the contract phase.
Request a meeting room
Our event specialists can provide room options to match your unique needs, usually within 48 hours.
REQUEST